1. AIA Company Limited or its affiliate to which you apply (“Company”, "we", "us", "our") recognizes our responsibilities in relation to the collection, use, disclosure and other processing and storage of personal data. The information that you provide to us, as well as other information we collect about you in connection with your application for employment with us (together "Personal Data") will be treated in a secure and confidential manner as set out in this personal information collection statement (“Notice”).

2. Provision of Personal Data. We will collect, store and otherwise process your Personal Data where it has been provided by you for this application (whether contained in this application form or otherwise provided by you as part of the application process, for example by telephone or at interview). We may also receive or obtain Personal Data about you from third parties: for example, recruiters; references from a previous employer; business partners; sub-contractors providing recruiting or technical services; analytics providers (such as companies that benchmark professional careers); background check providers; search information providers; and reference agencies (such as companies that provide credit scores), as well as from publicly available sources such as social media where such Personal Data is proportionate to the position for which you are applying. We may also receive information which may include your Personal Data from our hiring manager, from human resources, and, from time to time, from our other employees (for instance, in the course of conducting an interview).

3. Types of Personal Data. Examples of the Personal Data we may collect, include:

• identity information: such as your name, date of birth, passport/identity card number, address, gender, nationality, civil/marital status and photograph images;
• information about your employment history and qualifications: such as school/university qualifications, certificates and references;
• information about your application: such as CV, interview data, and verification of references;
• legal data: where required in compliance with applicable laws and in specific circumstances;

4. Data accuracy. You are responsible for ensuring that the Personal Data you provide is accurate, complete and that you inform us of any updates required.

5. How your Personal Data is Used. Your Personal Data will be used by us for recruitment purposes, including:

• processing and managing your application, including for example, setting up and conducting interviews and tests, conducting evaluations, assessments and other related activities as needed in the recruitment process;
• assessing your suitability to assume the duties of the position(s) which we may consider appropriate, including verifying your references, undertaking background or vetting checks;
• determining preliminary remuneration, bonus payment, and benefits;
• internal communications;
• compliance with applicable laws, regulations, policies guidelines, procedures and code of conduct;
• if offered a position - pre-employment and background screening;  (together the "Relevant Purposes").

6. Sharing of Personal Data. We may disclose and/or transfer your Personal Data to the following classes of person(s) ("Possible Transferees") (who may be located within or outside your jurisdiction) for one or more of the Relevant Purposes:

• any member of the AIA Group;
• any professional advisers, consultants, vendors, contractors, sub-contractors and third-party service providers, including for example, recruiters, companies that host, support and/or maintain our IT systems or applications supporting our recruitment and other HR systems (including payroll and benefits systems), and companies that verify your references, undertake background checks and conduct vetting on our behalf; and
• government departments, regulatory authorities, self-regulatory organisations, law enforcement authorities, courts and tribunals.

Your Personal Data will only be transferred to other locations, where we are satisfied that adequate levels of protection exist to protect the integrity and security of your Personal Data.

7. Retention of Personal Data. We will retain the Personal Data of unsuccessful candidates for future recruitment purposes in accordance with our data retention policy or as may be required or permitted by applicable laws. We may provide your application and your Personal Data to the other AIA Group companies for consideration if a suitable vacancy arises during that period.

8. Your rights in relation to your Personal Data. You have the right to:

• verify whether AIA holds any personal data about you, to access or obtain a copy of any such data, and/or to access information about how AIA uses or discloses your personal data;
• require AIA to correct any personal data relating to you which is inaccurate;
• object to the collection, use, or disclosure in certain circumstances as prescribed by law;
• request AIA to delete or destroy your personal information in certain circumstances as prescribed by law;
• request a temporarily suspension of the processing of your personal data under certain circumstances;
• request deregistration or deletion of your registered account (if any);
• make a complaint about AIA's data handling; and
• enquire about our policies and practices in relation to personal data.

In case you wish to complain about Personal Data handling or inquire about our policies and practices in relation to Personal Data, please send requests or complaints to the HR Department.        

We may charge a reasonable cost to process the above requests. In case you suspect there is breach of data privacy, please contact the Data Protection Officer: DPO, email us at th.privacy@aia.com, or contact us at the following address.

AIA Company Limited
181 Surawongse Road,
Suriyawongse Sub-district, Bangrak District,
Bangkok 10500

9. We reserves the right, at any time and without notice, to add to, change, update or modify this Notice, simply by notifying you of such change, update or modification. If we decide to change this Notice, those changes will be notified to you either on our e-recruitment website or in writing so that you are always aware of what information we collect, how we use the information and under what circumstances the information is disclosed. Any such change, update or modification will be effective immediately upon posting. Where required by applicable law, we may also notify you in the event of material changes to this Notice and, where required, seek your consent to those changes.