1. From time to time throughout the course of your employment with AIA Company Limited or its affiliate (as applicable) (the “Company, "we", "us", "our") we will collect and process personal data relating to you ("Personal Data" which may include sensitive personal data). Personal Data will be treated in a secure and confidential manner as set out in this personal information collection statement ("Notice").

2. Provision of Personal Data. We will collect and store and otherwise process your Personal Data where you have provided information to us during your application for employment, the employee onboarding process, or on an ad hoc basis during the course of your employment. We may also receive information which may include your Personal Data from time to time, from other third parties. Personal Data may be collected indirectly from monitoring devices or by other means (for example, building and location access control and monitoring systems, CCTV, telephone logs and recordings and email and Internet access logs), in connection with your employment with the Company if and to the extent permitted by applicable laws. The Personal Data that we collect is necessary to enter into your employment contract with us, or to comply with applicable laws. If you do not provide us with such Personal Data we may not be able to administer or manage your employment with us.

3. Types of Personal Data. Examples of the Personal Data we may collect include:

• identity information: such as your name, address and other contact details, gender, nationality, civil/marital status, date of birth, passport/identity card number, information about your dependents, and photograph images;
• information about potential conflicts of interest: such as other business interests you may have that might conflict with AIA’s interests or whether you have any close relatives who are government officials.
• (information about your qualifications: employment history and job application details, such as school/university qualifications, certificates and information about your job interview;
• basic work details: such as your work contact details, employee number, job title, job description, reporting lines, working hours and your terms and conditions of employment;
• remuneration and benefits data: for example, details of your pay and benefits package, bank account details, social security, superannuation/pension information, tax information, and third-party benefit recipient information;
• Health-related information: such as sick leave documentation and annual health check-up results
• employment performance records: including appraisals, feedback, disciplinary or grievance data, annual leave records, sickness and absence records, workplace health and safety data including audits and risk assessments;
• equality and diversity data: such as data regarding religious beliefs, race will be collected by your voluntarily; and
• legal and criminal records data (We will not maintain this data for longer than the period prescribed by law.)

If you provide us with Personal Data about other people (such as your family members or next of kin for emergency purposes or to administer benefits), you acknowledge and confirm that you have provided a copy of this Notice to them and obtained their consent to provide us with that information.

4. Data accuracy. You are responsible for ensuring that the Personal Data you provide is accurate, complete and that you inform us of any updates required.

5. How your Personal Data is Used. Your Personal Data will be used for the purposes of the Company's administration and management of its employees and its businesses and operations and for compliance with applicable  procedures,  laws  and  regulations.  These  purposes  include  but  are not  limited  to, manpower planning,  provision  of compensation, benefits,  incentive  plans,  future  offerings,  awards, payroll,  performance appraisals, internal reporting, data analytics and managing day-to-day aspects of your employment, internal communications, internal and external personnel appointment  announcements, assessing applications for new job opportunities and making recruitment decisions, personnel related surveys,  government statistics  or returns  or any form  of governmental  data request  for any reason including reviewing your legal, physical or other eligibility to work, equal opportunities monitoring (including investigating grievances and issues of misconduct or as part of a disciplinary procedure), creating employee records, insurance requirements, medical schemes and plans, reference and background checks by any member of the AlA Group or any other person, avoidance of existing or potential conflicts of interest, requirements of regulatory or governmental authorities  located inside or outside your jurisdiction and review of employment  decisions  by any member  of the AlA Group.

6. Sharing of your Personal Data. Your Personal Data may be disclosed and/or transferred to the following classes of persons (who may be located in or outside of your jurisdiction),  to:

• any member of AlA Group;
• any internal or external consultants, professionals  or other advisers of the AlA Group;
• any other third party service providers or agents providing services for or at the request of any member of the AlA Group (including for example, recruiters, companies that host, support and/or maintain the IT systems or applications supporting our recruitment, payroll, benefits and other HR systems);
• Tax officials, government agencies, regulatory authorities, officials authorized having jurisdiction over any member of the AlA Group where any member of the AlA Group is required to do so by law or where the interests of the AlA Group or public interest require disclosure;
• any actual or proposed assignee or successor of any part of the AlA Group or in the context of a corporate reorganisation to an acquiring entity as a part of an actual or proposed purchase or sale; or
• any other person with your express or implied consent, to achieve the aforementioned purposes. Your Personal Data will only be transferred outside of your jurisdiction, where we are satisfied that adequate levels of protection exist to protect the integrity and security of your personal data.

7. Retention of Personal Data. It is our policy to only retain the Personal Data for as long as necessary to fulfill the purposes for which it was collected, or as required by legal prescription or law.

8. Your rights in relation to your Personal Data. You have the right to:

• verify whether AIA holds any personal data about you, to access or obtain a copy of any such data, and/or to access information about how AIA uses or discloses your personal data;
• require AIA to correct any personal data relating to you which is inaccurate;
• object to the collection, use, or disclosure in certain circumstances as prescribed by law;
• request deletion or destruction of your personal data under certain circumstances;
• request a temporarily suspension of the processing of your personal data under certain circumstances;
• withdraw your consent or request a change to your scope of consent;
• request deregistration or deletion of your registered account (if any);
• make a complaint about AIA's data handling; and
• enquire about our policies and practices in relation to personal data.

In case you wish to complain about Personal Data handling or inquire about our policies and practices in relation to Personal Data, please send requests or complaints to the HR Department.

We may have the right, under applicable laws, to charge a reasonable cost to process the above requests. In case you suspect there is breach of data privacy, please contact the Data Protection Officer: DPO, email us at th.privacy@aia.com, or contact us at the following address.

AIA Company Limited
181 Surawongse Road,
Suriyawongse Sub-district, Bangrak District,
Bangkok 10500

9. We reserves the right, at any time and without notice, to add to, change, update or modify this Notice, simply by notifying you of such change, update or modification. If we decide to change this Notice, those changes will be notified to you either on HR Portal or in writing so that you are always aware of what information we collect, how we use the information and under what circumstances the information is disclosed. Any such change, update or modification will be effective immediately upon posting. Where required by applicable law, we may also notify you in the event of material changes to this Notice and, where required, seek your consent to those changes